This job posting is anticipated to close on Mar 17 2025. We may however extend this time period, in which case the posting will remain available on www.careers.jnj.com to accept additional applications.
Summary
Established support individual contributor that executes tasks that are typically routine, with some deviation from standard practice. Provides support for internal teams in the Administration & Secretarial area. Follows administrative processes to ensure accuracy, timeliness, and quality of deliverables. Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.
Description
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
US121 NJ Raritan - 1000 Highway 202 SJob Description:
Johnson & Johnson is recruiting for a Sr. Administrative Assistant to support our MedTech Orthopaedics Supply Chain team located in Raritan, New Jersey. Per our J&J flex policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week. This position may require occasional travel to other J&J MedTech Orthopaedics locations up to 10% of the time.
The Sr. Administrative Assistant will provide comprehensive administrative support for two Vice President’s in Orthopaedics Supply Chain and their respective leadership teams. This position includes administrative duties and projects, requiring taking initiative and using sound judgment and discretion, independent assessment, and resolution of complex situations.
Key Responsibilities:
- Provide general administrative support for two Global Supply Chain Vice President’s.
- Complex calendar management including international and domestic travel arrangements and meeting coordination.
- Process complex expense reports on behalf of Vice Presidents.
- Communicate with internal/external partners at all levels of the organization.
- Partner closely with leadership to schedule and arrange team meetings (virtual and in person). Provide logistical support including technology, meals, room setup, agendas, meeting material /presentation portfolio, and provide onsite meeting support as needed. Support town halls or large group forums and Executive visits.
- Process international and domestic travel through Concur / AMEX Business Travel, prepare passport visa applications/renewals as necessary.
- Maintain global supply chain distribution lists, manage Executive mailboxes, and send global communications and organizational announcements as needed.
- Build and maintain working relationships with the Global Orthopaedics Administrative team.
- Provide guidance on administrative tasks for the global department as needed.
- Purchase order processing for the Vice President’s and their respective organization as requested.
- The Sr. Admin Assistant may provide back-up support for the Executive Assistant to the WW Vice President, Orthopaedics Supply Chain.
Education:
- A High School diploma required; associate or bachelor’s degree preferred.
Experience and Skills:
- A minimum of 6 or more years of advanced administrative experience or comparable business experience.
- Experience supporting multiple Senior Director’s or above.
- Ability to anticipate executive needs and collect or prepare information for executive review/ action; strong organizational skills and attention to detail.
- Ability to prioritize, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and constantly evolving environment.
- Strong leadership, collaboration, and critical thinking skills are required.
- Demonstrates efficiency and comfort in a fast-paced environment.
- Experience coordinating meetings across multiple time zones
- Prior experience in a global role is highly preferred.
- Working knowledge of remote business technologies (Zoom, MS Teams)
Other:
- Proficient with the use of current technology platforms, including MS Office Suite, One Drive, PollsEV, Teams, Zoom, SharePoint, Concur Travel & Expense, Ask GS, Workday, Our Source, e-Marketplace.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.
The anticipated base pay range for this position is :
$49,000 to $78,200Additional Description for Pay Transparency:
This position is overtime eligible. This job posting is anticipated to close on March 13, 2025. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: • Vacation – up to 120 hours per calendar year • Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year • Holiday pay, including Floating Holidays – up to 13 days per calendar year • Work, Personal and Family Time - up to 40 hours per calendar year • Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.