Summary
Johnson & Johnson Innovative Medicine Vietnam is seeking a Communication cum Executive Assistant to the General Manager (GM). In this pivotal role, you will ensure the smooth operation of the General Manager and the executive members of the Leadership Team (LT) in Vietnam. You will be responsible for developing and executing strategic communication plans—both internal and external—while providing high-level administrative support to the General Manager and general administrative assistance to other members of J&J Innovative Medicine Vietnam's Leadership Team. This role demands exceptional organizational skills, creative communication capabilities, a keen eye for detail, and the ability to maintain confidentiality when handling sensitive information.
Description
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
ProfessionalAll Job Posting Locations:
Ho Chi Minh, Hồ Chí Minh, VietnamJob Description:
KEY RESPONSIBILITIES
Communication
Primary Contact: Serve as the primary point of contact for internal and external stakeholders, managing incoming calls, emails and drafting or reviewing correspondence on behalf of the executives.
Event Leadership: Organize internal events such as kickoff meetings, mid-year engagement meetings, year-end appreciation events, and other employee initiatives.
Meeting Coordination: Arrange and prepare materials for executive meetings, conferences, and presentations. Attend meetings and take detailed notes for dissemination.
Translation and Content Creation: Support the General Manager with live and written translations. Write and prepare scripts and content for company communications.
Event Coordination: Assist in planning and coordinating global/regional executive visits, Town Halls, and LT meetings, as well as managing related logistics.
Administrative Support
Calendar Management: Maintain and coordinate the calendars of General Manager and Leadership Team, scheduling meetings, appointments, and travel arrangements while ensuring efficiency.
Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and ground transportation to ensure cost-effective and efficient travel.
Document Organization: Manage and organize digital and physical files, records, and documents for the executives, maintaining an efficient filing system.
Expense Management: Handle expense reports and reimbursements, ensuring compliance with company policies and accurate record-keeping.
Other Projects
Project Assistance: Provide support for special projects and initiatives as assigned by the General Manager, including research, analysis, and follow-up.
Confidentiality: Uphold the highest level of confidentiality regarding all aspects of the executives' work and activities.
Relationship Building: Cultivate and maintain strong relationships with internal and external stakeholders, including clients, partners, and board members (VNLT).
QUALIFICATIONS
Fluency in English, with proficiency in public speaking and writing.
3 - 5 years of proven experience as an executive assistant or senior administrative assistant, preferably in support of C-suite executives.
Exceptional organizational and time management skills.
Excellent communication skills, particularly in event organization.
Proficient in MS Office and other relevant software.
Strong attention to detail and problem-solving abilities.
Ability to work independently and prioritize tasks effectively.
High level of professionalism, discretion, and integrity.
Bachelor’s degree or equivalent experience preferred.
