Description
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.
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Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
ProfessionalAll Job Posting Locations:
Zug, SwitzerlandJob Description:
We are recruiting a Contract Specialist to join the Contracts and Record Information Management team within the Campus Switzerland Office, part of the Innovative Medicine Principle Operations (IMPO) organization.
In this role, you will be responsible for ensuring the efficient, compliant execution and management of corporate documents and contracts, leveraging digital tools and standardized processes to support business operations. You will collaborate with legal and cross-functional stakeholders contributing to operational excellence, digitalization and risk mitigation.
Key Responsibilities:
Contract Execution
Coordinate execution of corporate documents and selected contracts using electronic and wet signature processes
Manage digital routing of agreements through approved tools, ensuring compliance with signature governance and alignment with internal policies
End-to-End Process Management
Oversee the full lifecycle of contract execution, including signatures and legalisations.
Track and manage requests to ensure timely completion and adherence to deadlines
Digital Repository & Data Management
Maintain an accurate and up-to-date contract repository (e.g., ICD database)
Ensure completeness, traceability, and accessibility of records to support audit readiness
Stakeholder Collaboration
Partner with Legal and internal stakeholders to provide guidance on contract execution processes
Act as a reliable point of contact, ensuring clear communication and efficient coordination
Continuous Improvement & Digitalization
Identify opportunities to enhance, streamline, and digitize contract and records processes
Contribute to improving workflows, tools usage, and overall operational efficiency
Skills & Competencies
Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
High attention to detail with a strong focus on accuracy and compliance
Excellent communication and stakeholder management capabilities
Proactive, solution-oriented mindset, able to work in a fast-paced, cross-functional environment
Strong ability to manage and maintain structured data in digital repositories
Interest or experience in process digitalization, automation and continuous process improvement
Qualifications:
Bachelor’s degree in Business Administration, Legal or related field.
2-4 years of experience in contracts management or a related role.
Experience with electronic signature platforms
Fluency in English is required
Organized and detail-oriented
Good communication and interpersonal skills to work optimally with cross-functional teams and Senior Leaders.
A proactive and collaborative mindset
Proficiency in MS Office Suite.
Experience working within large, complex corporate environments
Required Skills:
Administrative Support, Business Behavior, Detail-Oriented, Execution Focus, TeamworkPreferred Skills:
Business Writing, Communication, Customer Centricity, Data Capturing, Microsoft Office, Office Administration, Organizational Knowledge, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing