Description
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Legal & ComplianceJob Sub Function:
Health Care ComplianceJob Category:
ProfessionalAll Job Posting Locations:
Shanghai, ChinaJob Description:
SUMMARY:
The specialist is responsible for Health Care Compliance (HCC) Administrative Assistant, Business Partner and coordinating regional Young Talent Forum.
PROFILE:
- Position reports into the Health Care Compliance(“HCC”) Officer, MT China
- Requires strong communication, organisational and analytical skills
- Ability to take complex business situations and develop solutions to ensure compliant growth is achieved
- Background may include Compliance, Finance, Sales and Marketing, Medical Affairs, Legal, Regulatory or Auditing.
- Proven track record in delivering results, self starter and ability to manage complexity is a must
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Department Administrative Affairs Order & maintain office equipment/stationery Maintain work environment Act as liaison with vendors Organize departmental meetings/activities with creative approach Update team organization chart, name list and email groups timely Other responsibilities assigned by line manager.
Daily Administrative Support to China Healthcare Compliance Officer Maintain HCC leaders’ calendar, arrange meetings and conference calls Assist HCC leaders with document preparation and file management. Arrange business travel of HCC leaders, e.g. book air-ticket and hotel accommodation Perform other duties as assigned by HCC leaders.
Events/Meetings & Guest Visits Provide logistic support for guest visits & meetings Vendor coordination and management Track vendor payment and facilitate & follow up on payment process
Coordinate Grant Review Committee Meeting Schedule GRC meeting for leaders from HCC, Legal, SMA and Finance team Host GRC meeting and taking meeting minutes
Business Partner
Will assist to effectively prevents and/or detects violations of law, regulations, policies, or the Code of Conduct in respective partnering franchises and/or departments:
Ensure business activities with HCPs/government officials are planned in consistence with applicable HCC policies and procedures by assisting HCC Business Partner to review and/or reviewing all those activities. Act as a consultant, provide day-to-day guidance, advice to covered employees under supervision of Senior HCC Manager. Assist to prepare HCC training materials to fit into the needs and business context of covered franchise and/or department. Execute HCC policies and/or procedures in covered franchise and/or department by assisting to provide and/or provide necessary training and/or communication to covered employees, managing changes, and monitoring implementation. Assist on drafting HCC policies, designing the compliance curriculum, managing consistent communications, monitoring the program for improvement Assist to identify appropriate target training audiences and support timely completion of employee training courses and accurate status reporting and metrics.
Coordinating regional Young Talent Forum
Requirements:
- BA/BS, advanced degree or equivalent preferred
- 2+ years relevant experience in MNC
- Finance/Legal degree preferred
- Knowledge of the J&J HCBI Guide, FCPA and related regulations is a plus
- Excellent written and verbal communication skills both in English and Chinese
- A good team player and willing to connect with internal and external stakeholders
- Self-motivated, problem-solving skills and attention to details
- Good learning & creative attitude preferred
- Willing to take increased responsibilities through conscious and proactive learning and development
COMMENTS: This position description is an outline of the major recurring responsibilities of the job. It is not intended to be all-inclusive of the work to be performed. Other related job objectives, special assignments and less significant responsibilities will typically be performed by the incumbent(s).
Required Skills:
Preferred Skills:
Action-Oriented, Business Behavior, Business Process Design, Complaints Investigation, Compliance Management, Controls Compliance, Critical Thinking, Detail-Oriented, Execution Focus, Governance Risk and Compliance (GRC) Platforms, Healthcare Industry, Health Care Regulation, Internal Auditing, Legal Services, Medical Compliance, Operational Excellence, Process Improvements