Management and Marketing Assistant

Executive summary of the role.

The Management & Marketing Assistant provides day-to-day management support to the General Manager and operational marketing support to the local marketing team, ensuring priorities are planned, tracked, and executed with quality and consistency. The role combines strong administrative coordination, structured follow-up, and marketing operations support in a regulated MedTech environment.

Working closely with internal stakeholders (Sales, Marketing, Medical/Compliance, Finance, and Operations), the role helps translate business priorities into clear actions by coordinating the leadership rhythm (meetings, reporting, planning cycles), maintaining accurate administrative processes, and supporting the preparation and rollout of marketing materials and activities. Success is measured by reliability, attention to detail, compliance, and the ability to keep multiple workstreams moving across a matrixed organization.

Main areas of responsibility / expected results/objectives of the role

• Provides proactive management assistance to the General Manager, including calendar management, meeting coordination, preparation of agendas/briefings, and follow-up on decisions and action items.

• Supports the marketing team with operational execution of the annual marketing plan (timelines, task tracking, internal approvals, and coordination of deliverables) in line with brand guidelines and compliance requirements.

• Coordinates internal logistics and administrative support for education and engagement activities (e.g., workshops and events) by managing planning checklists, bookings, documentation, and internal communications in line with company procedures.

• Prepares, formats, and maintains marketing and business materials (presentations, templates, toolkits) by coordinating internal review cycles (Medical/Legal/Compliance as applicable) and tracking approvals and version control.

• Supports internal commercial and administrative processes (e.g., purchase requests, vendor set-up initiation, invoice follow-up, and order tracking) by coordinating required information and ensuring timely internal follow-up.

• Maintains leadership reporting and trackers (KPIs, activity dashboards, action logs) and prepares concise updates for internal business reviews and team meetings.

• Drives continuous improvement of internal ways of working (standard templates, file structure, meeting routines, and process documentation) to increase efficiency and consistency.

• Coordinates internal stakeholders (Sales, Marketing, Medical/Compliance, Finance, Operations) to gather inputs, align timelines, and ensure smooth delivery of agreed activities.

• Communicates status updates clearly to internal stakeholders and ensures documentation is complete, accurate, and audit-ready where required.

Main leadership commitments involved in the role

Connect

• Builds trusted working relationships with internal stakeholders by being responsive, organized, and solution-oriented.

• Acts as a reliable point of coordination between the General Manager, the marketing team, and cross-functional partners to ensure information flows and actions are closed.

• Brings structure to priorities by tracking requests, clarifying next steps, and escalating risks or conflicts early.

• Partners with internal subject-matter experts to ensure materials, meetings, and processes meet quality and compliance expectations.

Shape

• Turns complex inputs into clear, user-friendly outputs (minutes, action lists, trackers, and presentations) that enable faster decision-making.

• Ensures deadlines and dependencies are visible and managed by maintaining plans and coordinating inputs across teams.

• Supports disciplined execution of key business routines (monthly reviews, planning cycles, and communications) through preparation, documentation, and follow-up.

• Promotes consistent ways of working by introducing templates, checklists, and clear communication standards.

Growth

• Continuously improves personal and team effectiveness by adopting new tools, working methods, and administrative best practices.

• Supports the marketing team by anticipating needs, coordinating resources, and removing administrative barriers to execution.

• Encourages knowledge sharing by capturing decisions, documenting processes, and making information easy to find and reuse.

• Reinforces accountability by closing loops on actions, maintaining accurate records, and ensuring stakeholders are informed.

• Fast-paced, matrixed environment with multiple internal stakeholders and competing priorities.

• Strong focus on compliant processes (Medical/Legal/Compliance reviews, documentation, and audit readiness).

• Need for structured planning and execution to deliver marketing and business priorities on time and to a high quality standard.

• Complex internal governance and approval flows requiring strong coordination and attention to detail.

• High expectations for clear internal communication, accurate reporting, and consistent ways of working.

Qualifications

Required:

• Experience in value creation, health economics, commercial excellence, or strategic account support.

• Strong ability to translate data and evidence into actionable insights.

• Experience working in cross‑functional, matrixed environments.

• Strong project management and stakeholder alignment skills.

• Strategic mindset combined with hands‑on execution capabilities.

• Excellent communication and influencing skills.

• Fluency in Dutch and English (written and spoken).

• High integrity and professionalism.

Preferred:

• Master’s degree or equivalent experience in business, health economics, life sciences, or healthcare management.

• Experience in MedTech, Pharma, or healthcare consulting.

• Familiarity with value-based healthcare models and outcome measurement.

• Experience supporting complex tenders or long-term partnerships.

• Exposure to system-level healthcare transformation projects.