Executive Assistant, Medical Affairs

• Job title Executive Assistant, Medical Affairs
• Function Business Support
• Sub function Administration & Secretarial
• Category Executive Assistant, Administration & Secretarial (S5)
• Location Irvine / United States of America
• Date posted Aug 10 2026
• Requisition number R-092593
• Work pattern Fully Onsite

This job posting is anticipated to close on Aug 18 2026. We may however extend this time period, in which case the posting will remain available on www.careers.jnj.com to accept additional applications.

Description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Job Sub Function:

Job Category:

All Job Posting Locations:

Job Description:

We are searching for the best talent for an Executive Administrative Assistant. This fully onsite role is in Irvine, CA. This position will support J&J MedTech Electrophysiology.

About Cardiovascular

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Cardiovascular? Ready to join a team that’s reimagining how we heal? Our Cardiovascular team develops leading solutions for heart recovery, electrophysiology, and stroke. You will join a proud heritage of continually elevating standards of care for stroke, heart failure and atrial fibrillation (AFib) patients.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

The Executive Assistant, Global Medical Affairs will provide senior-level executive administrative and operational support to the Senior Directors of Global Medical Affairs and Preclinical Research and, as applicable, the Chief Medical Officer for the Americas within Scientific Affairs.

This individual will establish and maintain administrative systems that support the effectiveness, efficiency, and operating cadence of these leaders and their teams.

This role serves as a trusted business partner who anticipates needs, manages priorities, protects confidentiality, supports stakeholder engagement, and enables seamless execution of Medical Affairs, Preclinical Research, Professional Relations, evidence-generation, and voice-of-customer activities.

The Responsibilities & the Impact YOU Will Have

• Provide senior-level executive administrative support to the Senior Directors of Global Medical Affairs and Preclinical Research, including complex calendar management, meeting coordination, request prioritization, agenda and material preparation, and follow-up on delegated actions.
• Manage administrative systems that support department operations, including document organization, communication flow, meeting cadence, pre-read distribution, records management, and routine business processes.
• Support and collaborate with Medical Affairs, Preclinical Research, Marketing, Clinical Affairs, Regulatory, R&D, Professional Education, Finance, and other internal partners on professional partnership activities, business operations, and cross-functional initiatives.
• Partner with Medical Affairs leaders to support operational planning and execution of events that advance product development, evidence generation, voice-of-customer insights, advisory activities, and professional relations objectives.
• Support professional relationships with electrophysiology physicians, medical associations, and external stakeholders through timely communication, logistics, contracting coordination, meeting preparation, and a high-quality participant experience.
• Maintain an annual event planner and standardized execution checklist for virtual and in-person voice-of-customer meetings, advisory boards, professional relations events, and other Medical Affairs engagements.
• Coordinate physician participation, field-team communications, contracting support, time records, payment processing, purchase orders, invoicing, and other requirements related to external engagements.
• Develop and maintain customer-facing events in event management systems, including Cvent; track registration, monitor status, generate reports, and provide updates to event leaders and key stakeholders.
• Coordinate virtual meeting logistics and technical support, including Zoom or Teams setup, polling, attendance tracking, post-event reporting, and meeting documentation.
• Source venues and manage event logistics, including venue contracting, meals, transportation, hotel arrangements, domestic travel, and coordination with travel partners such as Concur and AMEX Corporate Business Travel.
• Provide travel and expense support for Scientific Affairs leaders, including itinerary coordination, expense report preparation, reimbursement tracking, and adherence to company policies and procedures.
• Prepare, edit, and manage confidential and sensitive documents, correspondence, meeting materials, presentations, communications, reports, and business updates with a high degree of accuracy, discretion, and professionalism.
• Support internal department meetings and company events, including planning, onsite support, notetaking, action-item tracking, follow-up communications, and cross-functional coordination.
• Manage stakeholder utilization reporting and prepare quarterly Professional Education/Professional Engagement reporting, as appropriate, for review with Medical Affairs and business leaders.
• Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, Zoom, SharePoint, Cvent, Concur, Workday, eMarketplace, and other internal systems to support executive administration, event execution, and business operations.
• Ensure personal and company compliance with all applicable federal, state, local, and company regulations, policies, procedures, healthcare compliance requirements, and standards governing interactions with healthcare professionals.
• Perform other duties as assigned to support the Senior Director, Global Medical Affairs, and broader Medical Affairs priorities.

Qualifications

• Bachelor’s degree is required.
• A minimum of 8 years of experience in executive administration, senior-level administrative support, event management, business operations, or a related role is required.
• Prior experience supporting Medical Affairs, R&D, Clinical Affairs, Professional Education, Commercial Strategy, or other health care professional engagement functions.
• Experience with professional healthcare contracting, advisory boards, voice-of-customer meetings, professional relations programs, and evidence-generation support activities.
• Experience working in a global, matrixed organization with senior leaders and cross-functional stakeholders.
• Experience supporting senior leaders through complex calendar management, meeting coordination, materials preparation, travel arrangements, and expense reporting.
• Experience planning and executing in-person, virtual, and hybrid events, including customer-facing or healthcare professional engagements.
• Experience coordinating with external physicians, healthcare professionals, medical associations, internal department leads, and cross-functional stakeholders preferred.
• Demonstrated knowledge of contracting, purchase orders, invoicing, physician payments, billing, time records, and expense processes preferred.
• Strong proficiency with Microsoft Office applications and collaboration, event, and business platforms, including Outlook, Word, Excel, PowerPoint, Teams, Zoom, SharePoint, Cvent, Concur, Workday, and related systems.

Other

• This fully onsite position is in Irvine, CA.
• This position may require up to 10–15% domestic travel to support meetings, internal engagements, professional relations activities, and external events, including weekends.

This job posting is anticipated to close on 8/17/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Onsite

Required Skills:

Preferred Skills:

The anticipated base pay range for this position is :

Additional Description for Pay Transparency: