Description
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
ProfessionalAll Job Posting Locations:
Bratislavský kraj, SlovakiaJob Description:
Executive Assistant
Location.: Bratislava, Slovakia
Full time job
Purpose of the Role
Provide administrative, operational, compliance, and finance support to the Slovak organization, ensuring efficient business operations, regulatory compliance, effective office management, and leadership of the local administrative team.
Key Responsibilities
Administrative Operations
- Manage purchase orders and vendor payments.
- Create, maintain, obtain signatures for, and archive business contracts.
- Serve as ICD Power User and contract management lead.
- Manage corporate Visa cards.
- Act as Concur champion, including training and support for employees.
- Support due diligence activities and related compliance processes.
- Coordinate and maintain company records in line with corporate policies.
People Management
- Lead, coach, develop, and support members of the Administrative Team.
- Set priorities, allocate workload, and ensure effective execution of administrative activities.
- Drive employee development, performance management, and engagement within the team.
- Foster collaboration across functions and promote a culture of accountability and continuous improvement.
Records & Information Management (RIM)
- Act as the local Records Manager and primary contact for RIM matters.
- Ensure compliance with global records management policies and retention requirements.
- Provide training, guidance, and support to employees on RIM processes.
- Coordinate compliance assessments and manage record storage solutions.
- Partner with internal stakeholders to maintain compliance and governance standards.
Environment, Health, Safety & Wellbeing (EHS/EHW)
- Represent Slovakia on EHS & EHW committees.
- Coordinate office inventory and support local health, safety, and fire protection requirements.
- Liaise with external safety and occupational health providers.
- Promote workplace safety awareness and compliance.
Facilities Management
- Serve as the local Facilities Management Single Point of Contact.
- Coordinate with landlords and facilities service providers.
- Monitor service quality and support issue resolution and escalations.
- Support facilities budgeting, supplier performance reviews, payments, and office-related projects.
Transparency & Disclosure Compliance
- Lead local disclosure and transparency activities.
- Coordinate data quality reviews and regulatory reporting requirements.
- Collaborate with compliance, business, and regional teams to ensure accurate and timely disclosures.
- Deliver training and communications related to transparency obligations.
Finance Support
- Support reporting of non-monetary benefits.
- Manage fixed asset processes and approvals.
- Act as HPR Key User and provide user support.
- Support financial approval processes and related systems.
Event Management
- Coordinate company events in partnership with internal stakeholders and external vendors.
- Oversee event planning, execution, and completion.
Additional Responsibilities
- Prepare required reports for healthcare authorities and regulatory bodies.
- Support interactions with local health authorities.
- Perform additional duties as assigned.
- Ensure compliance with company policies, procedures, and regulatory requirements.
Requirements:
Knowledge & Experience
- SAP or similar ERP system experience
- Advanced MS Excel skills
- Fluent English and Slovak (written and spoken)
- Minimum 1 year of administrative, project management, or related experience
- Understanding of contract management, outsourced services, compliance, and health & safety regulations
Skills & Competencies
- Strong analytical and problem-solving skills
- Ability to work independently and manage priorities effectively
- Strong attention to detail and adherence to procedures and deadlines
- Excellent communication and stakeholder management skills
- Customer-focused with a service-oriented mindset
- Ability to identify issues, take ownership, and proactively implement solutions
- Proficient in MS Office and business systems
Personal Attributes
- High integrity and accountability
- Self-motivated, proactive, and results-driven
- Positive attitude with adaptability to change
- Team player with collaborative approach
- Able to use initiative and sound judgment
- Continuous learning mindset
Education
- Degree in Science, Engineering, Technical field, or equivalent relevant experience.
Required Skills:
Preferred Skills:
Administrative Support, Business Behavior, Business Writing, Communication, Customer Centricity, Data Capturing, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, TypingThe anticipated base pay range for this position is:
€25,600.00 - €41,745.00Benefits:
In addition to base pay, we offer the following benefits*: an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees’ and companies’ performance of the previous calendar year, or sales commissions. Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location’s eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well-being & career growth | Johnson & Johnson Careers.
*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.
